Job Description
We are currently searching for a reliable bookkeeper for an industrial company located in Bartow, FL. Schedule is M-F 8a-5p.
What You'll Do: - Payroll Processing:
- Ensure accuracy and timeliness of payroll processing by verifying and scanning employee timesheets.
- Utilize Paychex to efficiently manage payroll by inputting approved hours and processing payments.
- Issue manual checks for employees, as needed.
- Generate and transmit check run spreadsheets to the bank for seamless payment processing.
- Maintain accurate payroll records by recording hours and wages in designated journal entry spreadsheets.
- Reconcile payroll accounts and integrate data into QuickBooks for comprehensive financial reporting.
- Accounts Payable:
- Meticulously track all incoming invoices and packing slips to ensure proper documentation.
- Facilitate efficient accounts payable by uploading purchase orders from Project Management System into QuickBooks for matching purposes.
- Streamline accounts payable processes by scanning and entering approved invoices into QuickBooks.
- Maintain and file pending accounts payable for accurate recordkeeping.
- Process payments according to predefined methods, including separate checks, ACH, and online payments, to ensure timely vendor payments.
- Manage check disbursement by printing checks, attaching invoices to stubs, and ensuring proper distribution.
- Securely manage ACH payments by entering them in online banking and attaching invoices to payment stubs for clear documentation.
- Enhance customer service by emailing payment confirmations with attached stubs to ACH customers.
- Track and manage online payment invoices for complete accounts payable oversight.
- Prepare and send check run spreadsheets to the bank to facilitate efficient payment processing.
- Research and resolve any discrepancies identified in invoices or payments.
- Monthly/As Needed Tasks:
- Streamline the new hire process by handling paperwork, Paychex setup, Everify, and timesheet preparation.
- Maintain comprehensive spreadsheets to track man hours, vacation time accruals, ACH payments, uncleared checks, and insurance/401K eligibility for informed decision-making.
- Reconcile bank statements to ensure financial accuracy and compliance.
- Allocate unallocated shop supplies to specific jobs for accurate cost accounting.
- Prepare fixed asset and tangible asset lists for management to facilitate informed asset management strategies.
- Order office supplies as needed to maintain a well-equipped work environment.
- Generate timesheets for shop floor employees to ensure accurate payroll processing.
- Organize and match employee credit card receipts with statements for meticulous recordkeeping.
- Conduct thorough reviews of vendor statements to verify accuracy and identify potential discrepancies.
- Analyze monthly trial balances for discrepancies to maintain financial integrity.
- Assist with all month-end closing processes to ensure timely and accurate financial reporting.
- Provide employment/wage verification upon request to support employee needs.
What You'll Need: - Minimum 2 years of bookkeeping experience.
- Proficient in QuickBooks.
- Experience with payroll processing software (e.g., Paychex) a plus.
- Strong attention to detail and accuracy.
- Excellent organizational skills.
- Ability to work independently and manage multiple tasks simultaneously. Will report to Controller, Vice President and President.
- Strong communication and interpersonal skills.
- Experience in a construction/manufacturing environment is preferred.
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