Job Description

Job title | Documentation Control

Reports to | Manager – Manager Title

Classification | Non-Exempt

Schedule | Monday – Friday, 8 AM – 5 PM / 40 hours a week

Summary/Objective:

The Documentation Control position collects, maintains, and distributes all documents necessary to define product configuration and control manufacturing processes that ensure conformance to customer requirements; develops and maintains a comprehensive filing system and computer database for all documents to be retained in the document control center; manages the operation of the document control center to ensure that all users have the latest revision of appropriate documentation in a timely manner.

Essential Functions:

• Collect and maintain files of the latest revision-level documentation necessary to define product configuration and control manufacturing processes
• Timely distribution of the latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents
• Perform clerical typing duties to generate documents as necessary

Competencies:

• Organization Skills
• Project Management
• Thoroughness
• Technical Capacity

Supervisory Responsibility:

The Documentation Control position has no supervisory responsibilities.

Working conditions

Work Environment:

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and walk.
• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work:

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 am-5:00 pm. 
• The employee must work 40 hours each week to maintain full-time status. 
• Occasional evening and weekend work may be required as job duties demand.

Education and Experience:

• High school diploma or GED
• 3-5 years of related experience

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