Job Description

Our client, a holding company that specializes in building materials, is looking for an Executive Assistant to provide support during a Maternity Leave. This Associate level position operates fully onsite out of their New York City office.

• Pay rate: $55 per hour
• Start Date- Between Tuesday, 2/25 - Thursday 2/27
• Duration - This temp arrangement would be through the end of July (with flexibility into August)
• Must be in office M-F
• Hours 9am-5pm (30 minute break)
• OT must be pre approved and approved by Manager 

Responsibilities:

• Calendar management incl. guests/visitors
• Travel arrangements incl. uber,  expenses
• Other administrative support. 
• Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information
• Understand the important clients / colleagues of each manager, take accurate messages and stay informed of manger’s whereabouts
• Interface with various departments to collect information, respond to requests and obtain services on behalf of managers
• Maintain managers calendars via Outlook which includes scheduling meetings / conference calls, addressing meeting conflicts and assisting with hosting video conferences
• Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests
• Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (i.e., visas, entry letters)
• Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current
• Create, edit and format documents using Microsoft Office Suite and Adobe Pro
• Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessary
• Manage team’s shared sites such as Microsoft Teams, SharePoint and other collaborative sites
• Support your dedicated team by assisting with the onboarding / offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests / visitor and handling all incoming / outgoing mail and packages
• Process invoices and create funding requests using internal platforms
• Assist on ad hoc projects and provide backup coverage for other administrative assistants, as needed

Required Qualifications:

• Proactive calendar management is a must
• Knowledge of G Suite (including Google Calendar) is a huge plus
• Great interpersonal skills with the ability to build relationships with EAs and other critical stakeholders
• Tech savvy preferred, some capability in Visio, PowerPoint for basic slide creation, G Suite
• Proactive, eager, and motivated with a no job too small attitude and mindset
• High degree of professionalism
• Excellent communication skills
• Poise, maturity, and impeccable judgment
• College degree required
• Strong time management skills
• Highly responsive with a 24/7 mentality
• Ability to multitask 
• A minimum of 3 years’ experience working as an PA / EA for a C-level executive 
• Work experience in New York City / fast paced environment
• Being able to filter information and verbiage
• Confident and learns key info quickly
• Attention to details
• Ability to take direction from peers

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

Job Tags

Hourly pay, Contract work, Temporary work, Work experience placement, Freelance,

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