Job Description
Job ID: 364503
About the Job The Genetic Counseling Program in the Department of Genetics, Cell
Biology and Development is seeking a program coordinator. This role will partner with the Program Director to support students from program
acceptance through graduation.
Job Duties:
Advising: 40% Provides primary program support for approx. 20
graduate students in the Molecular, Cellular, Developmental Biology & Genetics M.S. Genetic Counseling Graduate program, directing students
to the Director of Graduate Studies (DGS) or their faculty advisor as appropriate.
Advises prospective and current graduate students on
program requirements, milestones, and planning strategies, including admissions and the application process; transitions from other programs
and/or readmission to the program; campus visits and relocation; registration; funding options (fellowships and assistantships);
non-resident tuition waivers; and health insurance.
Refers graduate students to mental health resources on campus as needed (Boynton
Mental Health Clinic, Student Counseling Services, Disability Resource Center, ISSS).
Monitors graduate student progress, including via
the Graduate Planning & Audit System (GPAS). Initiates contact with students and faculty, bringing concerns to the attention of students,
the DGS, faculty advisors, and student committees as appropriate. Works with the DGS, faculty advisors, student review committee, and/or
chair of the department to recommend solutions to academic and programmatic difficulties as necessary. Meets as needed with each graduate
student cohort to review expectations of timely progress toward degree, and to assist in planning steps toward that end.
Maintains
graduate student records and permanent files. Uses Box, Google Drive, UM Reports, Reporting Center, PeopleSoft system, Coursedog, Advisor
center, department website and intranet, and other software (word processing, database systems, etc.) to complete responsibilities. Responds
to program inquiries, including policy and procedure questions, by email, phone, and in-person.
Program Management and
Administration: 40% First point of contact for the Molecular, Cellular, Developmental Biology & Genetics M.S. Genetic
Counseling Graduate program.
Serves as a resource for faculty, staff, and students on graduate program policy, including applicable
CBS/Medical School- and Graduate School-level policies. Coordinates policy evaluation and review as needed, including consultation with
students, faculty, departmental administration, and the Graduate School. Initiates and prepares analyses and recommendations on new policy
or changes in current policy in consultation with program faculty, and participates in developing department-level policies and procedures
regarding graduate students with assistance from the Deans' offices.
Responds to requests for program information, data, and/or reports
from department administration, CBS/Medical School, the Graduate School, and others (Finance, HR, Preaward) as needed. Maintains data on all
aspects of the graduate program, including but not limited to fieldwork rotations, applicants, current and former students, graduate student
placement, and funding commitments. Functions as a liaison with relevant academic departments, programs, and units.
Manages graduate
program admissions process, including application processing in Slate; Graduate School application requirements; file review; fellowship
nominations; letters of offer, rejection, or waitlist; recruitment event planning; and all inquiries. Coordinates process with the MCDBG
Admissions team, DGSs, and department head. Collaborates student representatives and faculty, who help coordinate campus visits.
Manages
graduate program fieldwork process, including mandatory trainings such as HIPAA; fieldwork requirements such as vaccinations and background
checks; and all inquiries from supervisors or healthcare systems about student rotations.
Establish and manage guest speakers and fellows
in fellowship-related events. Monitor and track student participation in events including professional development and grant related
efforts.
Coordinates annual supervisor, advisory committee, strategic planning, admissions, and curriculum meetings.
Initiates and
facilitates processes for graduate student competitions and/or awards, including collection, completion, and submission of applications for
the Richard King Fund. Also includes ensuring documentation of the decision-making process for competitive awards (for audit
purposes).
Processes departmental tuition waivers and health insurance authorizations for applicable graduate students.
In
collaboration with the Communications and IT teams, ensures accuracy and clarity of up-to-date information on the department's graduate
program web and intranet page(s).
Organizes and creates the UMNGCP Communications, a weekly newsletter that showcases both student and
faculty events, UMN events, DEI events, and additional information.
Monitors and meets applicable deadlines. Identifies data collection
and operational problems and develops solutions as appropriate. Independently troubleshoots and manages the day-to-day operations of the
graduate program office.
Generates and distributes permission numbers for graduate courses to students outside of the department.
Manages the undergraduate course scheduling in conjunction with the director of teaching
Consult with OCM/AHC on room scheduling and
resolve any classroom issues that may arise, utilize CCS to control class sizes, adjust enrollment as needed, and assign course instructors.
Review and make edits to current courses in ECAS. Advise faculty on policies and procedures for new courses and grade submission
Annually
update PCAS to ensure the graduate program has the correct requirements in place to feed the Graduate Program & Auditing System
(GPAS)
Program Planning: 15% Works with the MS DGS and leadership team to manage the graduate program,
including: Participates on the following committees: Executive, Student Review, Admissions, Recruitment, Alumni,and Curriculum to establish
agendas, meet deadlines, and provide additional support needed in areas throughout the graduate program.
Plans, designs, and coordinates
presenters for the new student Fall Orientation program.
Annually reviews and updates the Genetic Counseling Program related Handbooks
and standard operating procedures.
Meets regularly with the program faculty leadership team to address graduate student questions and/or
concerns regarding the program.
Initiates, manages, and supports program and department-wide DEI initiatives, and projects relating to
the graduate program.
Participates in graduate student recruitment events such as National Society of Genetic Counselors and Graduate
School Online Fair
Other: 5% Work independently and as a team member with limited supervision. Coordinate and
work collaboratively with other department staff.
Attends and participates in department staff meetings and strategic planning.
Attends meetings and participates in the work of the Graduate Program Coordinator (GPC) Network.
Member of the Graduate Program
Coordinator Network Leadership Committee
Other departmental duties and responsibilities as assigned and/or required.
Maintain office
supplies, equipment, and materials
Communicate with Facilities Management regarding genetic counseling office
space
Qualifications Required Qualifications:
BA/BS degree or a combination of education and
relevant work experience to equal at least four years.
At least 6 months of experience working with a graduate program.
Preferred Qualifications:
Experience working with healthcare related educational program
Completed the Mental
Health Advocate Training
About the Department The Genetic Counseling Program is a full-time, two-year Master
of Science program, fully accredited by the Accreditation Council for Genetic Counseling (ACGC). Our objective is to provide students with
the academic expertise and clinical skills necessary to enter the profession of Genetic
Counseling.
Benefits Working at the University At the University of Minnesota, you'll
find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance,
allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive
benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities
through professional training and degree-seeking programs supported by the Regents Tuition
Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending
accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing
program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial
counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
- Employee Transit Pass with free or reduced rates in the Twin Cities metro area
Please visit the Office of Human Resources website for more information regarding
benefits.
How To Apply Applications must be submitted online. To be considered for this position, please
click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and
attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page
and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application
process, please e-mail employ@umn.edu or call (612)
624-8647.
Diversity The University recognizes and values the importance of diversity and inclusion in
enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and
retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in
its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status,
disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about
diversity at the U:
Employment
Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is
that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from
employment.
About the U of M The University of Minnesota, Twin Cities (UMTC) The
University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate,
graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most
vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with
world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service
organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well
as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019,
2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
Job Tags
Holiday work, Permanent employment, Full time, Work experience placement, Relocation, Flexible hours,